Commercial management and invoicing software for Cameroon

In Cameroon, a sale to a company or a public body rarely starts with an invoice. It starts with a facture proforma that the customer attaches to an internal purchase request, then a purchase order, a delivery note signed on receipt, the final invoice and, often weeks later, a payment that may arrive in two or three parts. Many SMEs in Douala and Yaoundé still run this chain in Word and Excel, which is where duplicate numbers, forgotten balances and TVA errors appear.

Commercial management software keeps every document linked to the one before it. The invoice knows which proforma it came from and which delivery it covers; the payment knows which invoice it settles; the TVA on your return is the TVA on your invoices. Invoices must also carry the mentions the tax administration expects, such as your NIU and TVA shown separately; your accountant confirms the exact list for your tax regime.

We do not hand over a generic package. Opesware configures the sales and invoicing module of Opes ERP, with CEMAC Books for the accounts, around your own documents and customers:

• Service firms and consultancies: quotes, milestone invoicing and retainers.
• Distributors and wholesalers: price lists per customer category, credit limits and a direct link to stock management.
• Contractors and suppliers to the State: proformas for tenders, tax withheld at source and long payment delays followed customer by customer.
• Businesses with a counter: receipts at the till through CEMAC POS, and invoices for business customers drawn from the same stock.

Most cash-flow problems in Cameroonian SMEs come less from a lack of sales than from invoices nobody follows up. The software shows what each customer owes and for how long, prepares statements of account and reminder letters in English or French, and records payments received by transfer, cheque, cash, MTN MoMo or Orange Money. If you want customers to pay a Mobile Money request straight from the invoice, we add Mobile Money integration through your merchant account. Tax figures then feed our CGI tax-compliance software.