Enterprise Resource Planning

An ERP system in Cameroon is only useful if its figures match what the tax office, the CNPS and your auditors expect. Opesware implements Opes ERP and builds custom ERP systems for distributors, manufacturers, service companies, NGOs and groups with several entities, with local rules built in: revised SYSCOHADA accounting, OHADA company law, VAT and withholding under the Code Général des Impôts, DGI filings, CNPS contributions and IRPP on salaries.

The point of an ERP is that a sale, a purchase or a salary is recorded once and flows everywhere it matters. A delivery reduces stock, raises the customer invoice and posts to the SYSCOHADA ledger; payroll calculates CNPS and IRPP and produces the accounting entries; management reads one set of figures instead of reconciling spreadsheets from each department.

Companies usually call us when a few warning signs pile up:

• The month-end closing takes weeks because sales, stock and bank figures come from separate files.
• Stock in the system never matches stock in the warehouse, and nobody can say when the gap appeared.
• Payslips are calculated in a spreadsheet that only one person understands, and CNPS or IRPP declarations depend on that person being available.
• Tax returns are rebuilt by hand from invoices, which makes a DGI audit stressful.
• Management decisions wait for reports that arrive too late to be useful.

An ERP does not solve these problems by itself; it solves them when processes are agreed and data is entered once, at the source. That is why our implementations start with how your people work, not with a list of screens.

• Accounting. CEMAC Books for the SYSCOHADA general ledger, financial statements and tax reports. See our SYSCOHADA accounting software page.
• Payroll and HR. Opes Payroll for CNPS and IRPP, and Opes HR for contracts, leave and staff files.
• Sales, purchasing and stock. Quotes, orders, invoices, supplier orders and warehouse stock, linked to CEMAC POS where you run shops.
• Supply chain. Our Supply Chain suite for warehousing, procurement and distribution.
• Tax compliance. CGI rules applied as documents are created, plus software for CGA (Centre de Gestion Agréé) needs.
• Payments. MTN MoMo and Orange Money collections and payouts through our fintech integration.

1. Diagnosis. We meet finance, sales, stock and HR, map how documents move today and agree what the first phase covers.
2. Design and configuration. The chart of accounts, tax codes, payroll rules, warehouses, approval steps and user roles are configured, and anything genuinely specific to you is developed.
3. Data migration. Opening balances, customers, suppliers, items and staff are imported and checked with your accountant.
4. Parallel run and training. Users are trained by role, in English or French, and key outputs such as payslips and VAT figures are compared with the old method before switching over.
5. Go-live and support. We support month-end and year-end closings, and the system evolves as the rules or your organisation change.

Many Cameroonian companies run sites where the internet is unreliable: a warehouse in Bonabéri, a branch in Garoua, a plantation near Kribi. We plan for that with offline-capable modules that synchronise later, and a choice between hosting on your own server or in the cloud through our cloud services. Access is controlled by role and backups are scheduled. Because the CEMAC countries share the CFA franc and OHADA law, the same ERP can serve subsidiaries in Gabon, the Republic of the Congo, Chad, the Central African Republic and Equatorial Guinea, with each country’s tax settings handled separately.

Read how to buy ERP software in Cameroon, or request an ERP assessment.