Asset register, custody, depreciation and audit for corporate equipment
Request a demonstrationEvery organisation of a certain size discovers the same thing at audit: the fixed asset register in the accounts and the equipment actually in the building are two different sets of facts. Laptops moved with staff, a generator was replaced, and three air conditioners exist only on paper.
Opes Assets closes that gap. Each asset is tagged, assigned to a person and a location, depreciated on the SYSCOHADA basis, and verified against a physical count that takes a scanner rather than a fortnight.
Every asset tagged with a barcode or QR code and registered with cost, supplier, warranty, serial number and category.
Who holds the asset and where it sits, with a signed handover when it moves. Staff exit checks list what must come back.
Straight-line or reducing-balance by asset class, posting depreciation on schedule and producing the movement table for the accounts.
Count with a phone scanner. The report shows what was found, what is missing and what was found unregistered.
Service intervals, warranty expiry and repair history per asset, so cost of ownership is visible before disposal is decided.
Disposal, sale or write-off with authorisation, gain or loss calculated and the asset retired from the register cleanly.
Corporates and groups with distributed equipment, NGOs and donor-funded projects with asset reporting duties, schools and hospitals, government agencies, and auditors preparing fixed asset schedules.
Purchase recorded with cost, supplier, invoice, category and useful life, and a tag is printed and fixed to the asset.
The asset is issued to a person and a location, with a handover record the holder acknowledges.
Movements, transfers, maintenance and repairs are recorded against the tag through the asset's working life.
Depreciation posts on schedule; periodic physical counts reconcile the register against what is actually there.
Sale, donation or scrapping is authorised and recorded, gain or loss is calculated, and the register is retired accordingly.
Yes. Asset classes, useful lives and methods follow the revised SYSCOHADA treatment, and the fixed asset movement table is produced in the form the financial statements require.
With tags in place, a count is a walk through the building with a phone. Most organisations that used to spend two weeks on it finish in a day and get a discrepancy report instead of a debate.
Yes. Assets are held against a site and a location within it, and transfers between sites are recorded with authorisation, so equipment cannot quietly migrate.
Yes. Assets can be tagged to a funding source or project, so donor-funded equipment can be reported on separately, which is a standard condition in grant agreements.
We will set it against your own workflow rather than a generic demonstration. Tell us how you operate and we will tailor it.
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